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Rundle Memorial United Church, Banff, Alberta Facilities Rental Conditions / Facilities Rental Agreement
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1. Access to Rundle Memorial United Church, corner of Banff Avenue & Buffalo Street, will be through the rear entry (from the service alley that runs parallel to Banff Avenue). No other entrance is to be used at any time, unless special arrangements have been made.
2. Those using the facilities agree to leave the premises in a clean, presentable condition. The building is to be fully locked when not in use. Washrooms are to be kept clean and tidy. There should be a general tidy up before your group leaves; otherwise, part or all of your damage deposit may not be returned.
3. Rundle Memorial United Church does not allow the consumption of alcohol or the non-medical use of drugs on the premises. Smoking is not permitted inside the building or in the rear entrance area (as the smoke filters into the building and stays there.)
4. Those using accommodations must supply their own towels, bedding, mats, etc.
5. Groups must arrive before 10:00 PM, unless satisfactory arrangements have been made ahead of time.
6. Those using the facilities agree to assume full responsibility for any damage caused by their action or neglect, and to make full restitution. A damage / reservation deposit of $75.00 must be paid at the time of booking, or the reservation will not be held. Telephone or e-mail first, to see if requested date is free, before paying deposit.
7. Skis may be brought into the entrance hall of the building for safekeeping, but the church will not be responsible for any damage or theft. Skis may not be brought downstairs.
8. Groups must only use the facilities outlined in this agreement. Damage has resulted from group members going into other areas of the church and behaving irresponsibly.
9. Church washrooms have only sinks and toilets, no showers. Most groups make use of showers while visiting the Upper Hot Springs or the Sally Borden Building pool at The Banff Centre. The latter is the cheaper and group bookings (discounted) can be arranged if you call in advance to (403) 762-6451. Do this during weekday office hours before you leave home, rather than trying to do if after you arrive. You can often rent the pool for a flat rate if you call ahead.
10. Groups agree to waive all rights to claims against Rundle Memorial United Church for any loss or damage to property, owned or in the custody or control of the undersigned. Groups further agree to hold harmless Rundle Memorial United Church for any loss, damage, injury or death to any of their group members as a result of any act or omission on the part of the above named church. This waiver forms part of the rental agreement entered into by all parties.
11. Cancellation Policy: If you decide to cancel your booking within 30 days of the reserved date, you forfeit the damage/reservation deposit. If you phone and cancel due to land minute severe weather conditions affecting travel, your deposit will be fully refunded.
12. Rental Conditions must be reviewed and signed by the adult/s accompanying the group. Sometimes we have had adults in charge who were not aware of the above rules and expectations.
Damage / reservation deposit (to be paid at time of booking) . . . . . . . . . . . $75.00 Overnight Use - per person, per night . . . . . . . . . . . . . . . . . . . . . . . . . . . . $10.00 * Racine Hall - downstairs - 34'x53' - sleeping capacity 40 * The Ark Room - downstairs - 25'x29' - sleeping capacity 15 * $25.00 per day for use of kitchen Meeting spaces - per room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45.00 to $75.00 $45.00 for a minimum of 3 hours $15.00 for each additional hour $75.00 for each full day $25.00 per day for use of kitchen * Racine Hall - downstairs - 34' x 53' - capacity with tables & chairs = 235 - capacity with chairs only or standing =295 * The Ark Room - downstairs - 25' x 29' - capacity with tables & chairs = 20 * Lonsdale Lounge - upstairs - comfortable lounge - capacity = 15 to 20 * Church Sanctuary - upstairs - maximum capacity = 185 Kitchen - per day - in addition to overnight or meeting room fees . . . . . . . . $25.00
BOOKING REQUIREMENTS The following must be received by RMUC before your booking will be confirmed: * Original signed Condition Statement * Completed Booking Agreement form * Damage / reservation deposit ($75.00 - business cheque or money order) * Evidence of liability insurance in the amount of two million dollars and that Rundle Memorial United Church is added to the certificate of insurance as an additional insured party.
Please keep a copy for your records. Sorry: We cannot accept personal cheques or credit card payment
Cancellation of booking within 30 days of the reserved date: forfeit of the damage / reservation deposit. Cancellation at the last minute due to severe weather conditions affecting travel: deposit will be fully refunded.
Rundle Memorial United Church P.O. Box 1086 Banff, Alberta, Canada T1L 1B1
PRINT FORMS: view and print Condition Statement / Rental Agreement forms (legal-sized paper) Rental Agreement - Hall rental - overnight Rental Agreement - Meeting Space - Racine Hall, Ark Room or Lonsdale Lounge Rental Agreement - Meeting Space - Church sanctuary
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FOR MORE INFORMATION: Phone: 403-762-2075 Email: <rundleuc@telus.net>
revised February 2007 |
for viewing and printing of statement and agreement form |
